Finance

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The Financial Services Department is responsible for the financial well being of our municipality, through the provision of effective and reliable financial advice, services and information to Council, staff and the public. The Department collects funds from various sources including property taxes, utility payments, service charges, and senior government grants, The department also oversees the expenditure of these funds through the annual budget process. The Finance Department includes:

  • Property tax and utility preparation and collection;
  • Budgeting and long term financial planning;
  • Financial management, reporting, planning and analysis;
  • Cash, investing, portfolio and debt management;
  • Insurance and risk management;
  • Processing accounts payable and receivable;
  • Financial statement preparation and reporting;
  • Payroll and benefit administration;
  • Administration of the District’s assets and liabilities; and
  • Information technology services.

All Municipal spending is governed by the 5-Year Financial Plan that must be approved by Council and must comply with the guidelines for municipalities contained in the Local Government Act and Community Charter. The Finance Department is also responsible to provide year-end reporting including audited financial statements. The Finance Department, in compliance with the District’s purchasing policy, standards and regulations manages all purchasing and follows the 5-Year Financial Plan.

Municipal staff is committed to a strong customer service focus in responding to various issues and to using prudent business practices in the delivery of services to both internal and external customers. In order to make services more accessible the municipality offers a convenient pre-authorized payment plan and many financial institutions accept property tax and utility payments online over the internet (inquire at your financial institution to see if they are involved in internet banking).

PAYMENT INFORMATION:
Payment Options:
– Mail cheque or money order to District of Clearwater.
– Pay in person with cash or cheque.
– Payment by phone (telebanking). Discuss with your financial institution.

Payments are NOT accepted at bank machines. Please enclose remittance stub with payment. DO NOT REMIT CASH BY MAIL.

Contacts:
Tammy Rutsatz, Financial Accounting Supervisor
Email: trutsatz@docbc.ca

Stefanie Poisson, Accounts Payable
Email: spoisson@docbc.ca

INQUIRIES
All correspondence and inquiries should be directed to:
DISTRICT OF CLEARWATER
PO Box 157
Clearwater, B.C. V0E 1N0
Tel: 250-674-2257
Fax: 250-674-2173
Email: admin@docbc.ca

Director of Finance:
Wes Renaud
phone 250-674-2257
Email: wrenaud@docbc.ca

The Community Charter, Sections 146 to 150 defines ‘Officer and Employees’ and outlines their powers, duties and functions. One of its statutory positions is the Financial Officer, who is responsible for financial administration of the municipality, including:

  • receiving all money paid to the municipality;
  • ensuring the keeping of all funds and securities of the municipality;
  • investing municipal funds, until required, in authorized investments;
  • expending municipal money in the manner authorized by the council;
  • ensuring that accurate records and full accounts of the financial affairs of the municipality are prepared, maintained and kept safe;
  • exercising control and supervision over all other financial affairs of the municipality